Bookkeeping Services
Structured Monthly Bookkeeping built on Documentation, Accuracy, and predictable workflow.
Who This is For
Caphara’s bookkeeping services are designed for individuals and small businesses who value structure, clarity, and documentation‑driven financial management. This service is ideal for:
Entrepreneurs who want clean, organized books
Service‑based businesses with recurring transactions
Online sellers using multiple platforms
Contractors and freelancers needing predictable workflows
Small businesses preparing for tax season or growth
If you prefer written communication, scheduled reviews, and a clear monthly process, Caphara’s bookkeeping structure is built for you.
Why Caphara
Caphara is built on documentation, accuracy, and predictable workflow. Every month follows a structured process designed to keep your books organized, review‑ready, and aligned with your operational needs. You receive clear communication, written updates, and a consistent system that supports long‑term financial clarity.
This isn’t rushed bookkeeping — it’s structured financial organization built for stability and growth.
Our Services
Your bookkeeping tier is determined by transaction volume, number of accounts, and documentation complexity. Final pricing is provided after reviewing your books. All communication follows a structured, scheduled workflow to maintain clarity, consistency, and accuracy.
Caphara Starter
- Up to 150 transactions
- Categorization
- Bank/Credit Card Reconciliation
- Monthly financial statements
- Scheduled quarterly review meetings
- Management of up to 2 bank accounts
- Email support
caphara standard
- up to 300 transactions
- Categorization
- Bank/Credit Card reconciliation
- Choice of monthly or quarterly scheduled review meeting
- Management of up to 4 bank accounts
- Basic integrations (Stripe, Square, PayPal, etc.)
- Financial Statements
- Email support
caphara movement
- Up to 500 transactions
- Categorization
- Bank/Credit Card Reconciliation
- Financial Statements
- Monthly review meetings
- Management of up to 6 bank accounts
- Multiple integrations
- Email support
Scope of Work
Monthly bookkeeping services are delivered through a structured, written workflow designed to keep your financial records accurate, organized, and review-ready. Your scope is determined by transaction volume, account complexity, and documentation requirements.
What's Included?
- Monthly transaction categorization
- Bank and credit card reconciliation
- Organized documentation and record-keeping
- Monthly financial statements
- Monthly summaries and written updates
- Review-ready books for tax preparation
What's Not Included?
- Audit Representation
- Legal or Financial Advisory
- CFO-Level Analysis or Advisory
- Inventory Management
- Forecasting
- Tax Preparation
Setup Fees
All engagements begin with a complimentary initial review of your QuickBooks file to determine your service tier and whether any setup or cleanup is required.
A setup or cleanup fee is only applied if your QuickBooks file requires configuration or correction.
Basic Setup
Chart of accounts creation (simple structure), bank feed setup (1-2 accounts), Configurations (settings, preferences, workflows), document onboarding, initial reconciliation review.
Standard setup
Everything in Basic plus, 3-5 bank/credit card accounts, Industry-specific COA customizations, APP/Integration setup (Stripe, PayPal, etc.), import of limited historical data (1-3 months).
Complex setup
Everything in Standard plus, 6+ accounts, multi-platform integrations (Shopify, Amazon, POS systems, full historical import (3-12 months, depending on system availability), COA restructuring if needed, Workflow design (AP/AR, tagging, classes, locations).
How it Works?
Our bookkeeping workflow is structured, predictable, and fully documented. Each month follows the same clear process:
Structured Inktake
You submit documentation through a written, organized intake process.
Initial Review
Your books are reviewed to determine your tier and monthly scope.
Monthly Bookkeeping
Transactions are categorized, reconciled, and documented.
Monthly Summary
You receive a written summary with notes and updates.
Documentation Requirements
- Monthly bank statements (read-only)
- Credit Card Statements
- Receipts (digital preferred, grouped monthly scans accepted)
- Access to bookkeeping software
- Any relevant financial documents
Additional Add-Ons
Financial Review Meeting
- Monthly or Quarterly walkthrough of financials
- Review Income Statements, Balance Sheets, Cash Flows
- Identify trends, variances, and red flags and provide recommendations.
Payroll Reconciliation
- Match payroll reports
- Verify correct posting
- Identify discrepancies.
Accounts Receivables (AR) Management
- Create and send invoices
- Track customer payments
- Follow up reminders.
Accounts Payable (AP) Management
- Enter vendor bills
- Schedule payments
- Track outstanding payables.
KPI Dashboard Setup
- Setup with key performance metrics
- Configure tracking categories and reporting reviews
Payroll Processing
- Run payroll for each pay period.
- Calculate, withhold, and process direct deposits.
- File payroll tax forms and maintain employee records.
1099 Preparation
- Annual contractor filings
- Prepare and e-file 1099-NEC/MISC
- Collect W-9s (if needed).
Sales Tax Filings
- Prepare and file monthly or quarterly sales tax returns
- Reconcile sales tax collected vs reported.
Frequently Asked Questions
Not necessarily. Digital receipts are preferred, but if you have multiple paper receipts, you may group them into a single scan per month. The goal is clarity and readability – as long as the documents are legible and organized, the format is flexible.
You can still begin intake process. Missing documents will be noted during the initial review, and you will receive a request for any documents needed to complete your monthly reconciliation. This ensures your onboarding is not delayed.
No. Categorization is part of your monthly bookkeeping service. If you have notes or context for specific transactions, you may include them, but is not required.
That’s completely fine. During setup, all accounts and platforms will be reviewed to determine your tier and workflow configuration. This includes banks accounts, credit cards, merchant processors, and financial apps.
Yes. Email submission is accepted during the initial onboarding phase while your client portal is being configured. Once your portal access is activated, all documentation will be submitted through the secure upload system to maintain accuracy, organization, and workflow consistency.
Documentation is typically submitted monthly. However, if you prefer to upload documents as you receive them, the portal will support ongoing submissions once activated.
PDF, JPEG, PNG, and standard digital formats are accepted. If you are scanning paper documents, please ensure they are clear and legible.
